Internal Forms and Memorandums

Internal Memorandums

Active memorandums relating to administrative and financial matters are available here

Inventory System - request for changes

All tangible items are noted in a database maintained by Headquarters. Changes, deletions and additions are reported using this form

Flat Rate Travel - rules and rates

For particularly the EISCAT_3D_2 project, non-EISCAT employees travelling on behalf of the Association/project, will claim daily subsistence and accommodation reimbursement on the basis of flat rates. The exact rules and rates are given here (see also Flat Rate Travel - Claim Form)

Flat Rate Travel - Claim Form

The accompanying form, v1 2011-02-02.

EISCAT TimeSheet

TimeSheet for Project work. To be used from 1 November 2011 onwards. v3 2011-10-26. Instructions: Fill in daily. At end of each month: e-mail the file to HQ and print the same, sign and deliver to HQ

EISCAT CostRedistribution

Cost Redistribution form for costs initially paid via site administration but belonging to project work. To be used from 1 November 2011 onwards. v2 2011-10-27. Instructions: Signed original form plus copy of the invoice with supplemental material to HQ

EISCAT Purchase Authorisation Request

Prior to ordering investments and costlier non-investment items, the purchase must be approved by Headquarters. This is the authorisation request form. v5 2011-10-27

EISCAT Travel Request form

All travel must be authorised before ordering tickets/starting the travel. This travel request form is used for that. It is also used for vacation and time-off requests. v5 2011-10-27: Excel format that can be filled in, sent as e-mail attachement, and returned the same way

Less Used Forms

You find less used, but still handy, forms here