Internal Forms and Memorandums

Forms and memorandums relating to administration and finances and used within the organisation are available here

Internal Memorandums: Active memorandums relating to administrative and financial matters are available here
Inventory System - request for changes: All tangible items are noted in a database maintained by Headquarters. Changes, deletions and additions are reported using this form
Flat Rate Travel - rules and rates: For particularly the EISCAT_3D_2 project, non-EISCAT employees travelling on behalf of the Association/project, will claim daily subsistence and accommodation reimbursement on the basis of flat rates. The exact rules and rates are given here (see also Flat Rate Travel - Claim Form)
Flat Rate Travel Claim form: The accompanying form, v1 2011-02-02.
EISCAT CostRedistribution: Cost Redistribution form for costs initially paid via site administration but belonging to project work. To be used from 1 November 2011 onwards. v2 2011-10-27. Instructions: Signed original form plus copy of the invoice with supplemental material to HQ
EISCAT Purchase Authorisation Request (PAR): Prior to ordering investments and costlier non-investment items, the purchase must be approved by Headquarters. This is the authorisation request form. v6 2013-03-21
EISCAT Travel and Time Off Request (TTOR): All travel must be authorised before ordering tickets/starting the travel. This travel request form is used for that. It is also used for vacation and time-off requests. v6 2013-03-21: Excel format that can be filled in, sent as e-mail attachement, and returned the same way
EISCAT TimeSheet: TimeSheet for Project work. To be used from 1 September 2012 onwards. v4 2012-09-10 (COOPEUS included). Instructions: Fill in daily. At end of each month: print, sign and deliver to HQ
Less Used Forms: You find less used, but still handy, forms here